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Introduction

Series symbol records are created to provide access to Ãå±±½ûµØdocumentation by authority-controlled series symbols. The series symbol is the root of the Ãå±±½ûµØdocument symbol and represents the Ãå±±½ûµØbody to which a series of documents belongs; it may also represent a specific session or meeting of a Ãå±±½ûµØbody for which documents are issued, or a series of publications. In UNBIS, the series symbol is the main entry heading, since it represents the corporate body primarily responsible for the document.

Two different types of series symbol authority records are created: non-sessional series symbol records, and series symbol records established for specific sessions or meetings. A non-sessional series symbol record must be created when a sessional series symbol record is created for a session or meeting in a new document series. The non-sessional series symbol record includes certain tags that are not assigned to sessional series symbol records (490, 680, 690, 925, 930, 950 and 970) while sessional series symbol records have subfields that are not assigned to non-sessional records: subfield 190 $c containing the session number or year; subfield 975 $b containing the session number, place and dates in English; and subfield 976 $b containing the session number, place and dates in French.

Symbols of United Nations documents are composed of capital letters combined with numerals, usually Arabic. When Roman numerals are used they usually indicate the ordinal number of the session or of the subsidiary organ. The oblique stroke (/) is used to separate the components of the symbol.

No spaces should be recorded within a document symbol except: (a) spaces between elements in compound phrases in document series symbols (e.g. TD/B/C.1/IRON ORE/, TD/CODE TOT/); (b) cases where spaces occur between words (e.g. income sect.1, Part One). A space between a word and a number should be omitted: A/62/17(PartI), S/PV.6201(Resumption1).


Click on the following links to go to specific information:
1) Basic series elements of the 5 principal Ãå±±½ûµØorgans
2) Basic series symbols established for certain bodies
3) Basic series symbols established for subsidiary bodies
4) Elements that could be added to any series symbol:
 i) Elements denoting nature of the document
 ii) Elements denoting modification of the text
 iii) Elements denoting distribution category


1) Basic series elements of the 5 principal Ãå±±½ûµØorgans
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The basic series elements of the five principal United Nations organs are:
A/ General Assembly
E/ Economic and Social Council
S/ Security Council
T/ Trusteeship Council
ST/ Secretariat


2) Basic series symbols established for certain bodies
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Special basic series symbols have been established for certain bodies, e.g.:
AT/ United Nations Administrative Tribunal
CERD/ International Convention on the Elimination of All Forms of Racial Discrimination
DP/ United Nations Development Programme
ID/ United Nations Industrial Development Organization
TD/ United Nations Conference on Trade and Development
UNEP/ United Nations Environment Programme
UNITAR/ United Nations Institute for Training and Research
WFC/ World Food Council


3) Basic series symbols established for subsidiary bodies
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The documents of the subsidiary organs normally carry a symbol consisting of the basic series symbol of the parent body plus one or more of the following elements:
-/AC.-/ Ad hoc committee or similar body
-/C.-/ Standing, permanent or sessional committee
-/CN.-/ Commission
-/CONF.-/ Conference
-/GC.-/ Governing Council
-/PC.-/ Preparatory committee
-/SC.-/ Sub-committee
-/Sub.-/ Sub-commission
-/WG.-/ Working Group
-/WP.-/ Working Party

Basic series of subsidiary organs are usually numbered in the order of their establishment or convocation.

The documents of some subsidiary organs bear a symbol consisting of the basic series symbol of the parent body followed by the acronym of the subsidiary organ, e.g.:
A/SPC/ Special Political Committee of the General Assembly
E/ESCWA/ Economic and Social Commission for Western Asia
E/ICEF/ United Nations Children's Fund


4) Elements that could be added to any series symbol
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These elements appear as part of the document symbol preceding the document number, following the document series symbol, and provide information about the type of document. They are not part of the document series symbol.

i) Elements denoting the nature of the document:
-/INF. Information series
-/MIN. Minutes
-/NGO/ Documents containing communications from non-governmental organizations
-/PET/ Petitions
-/PV. Verbatim reports of meetings (procès-verbaux)
-/RES/ Mimeographed texts of adopted resolutions
-/RT/ Record of testimony
-/SR. Summary records of meetings
-/WP. Working paper

ii) Elements denoting modification of the text:
-/Add. Addendum
-/Amend. Amendment
-/Corr. Corrigendum
-/Rev. Revision
-/Summary Summarized version
-/- * Reissuance of a document for technical reasons

iii) Elements denoting distribution category:
-/L. Limited
-/R. Restricted


Maintained by the Department of Public Information (DPI), Dag Hammarskjöld Library. Comments as well as suggestions for further additions/enhancements may be directed to the Dag Hammarskjöld Library.
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Last updated: 16 October 2009