Names of conferences
Proposed conferences
Sessional information
Dates
Location
- AACR2, Chapter 24: Headings for Corporate Bodies, in particular 24.3F
and 24.7.
- See also, MARC21 format standards in the .
In
addition to conferences and meetings, this category includes fora,
symposia, seminars, workshops, etc.
111
2 _ $a Rencontres
Médias Nord-Sud (13th : 1997 :
Geneva and Chaux-de-Fonds, Switzerland)
111 2 _ $a Jornadas de Derecho Comunitario Europeo (2nd
: 1992 : Córdoba, Spain)
111 2 _ $a Journées d'études sur l'énergie nucléaire en
Europe (1991 : Louvain-la-Neuve, Belgium)
111 2 _ $a International Banking Summer School (35th :
1982 : St. Andrews, Scotland)
Conferences
are treated as corporate bodies (AACR2 24.13, type 5) when the name
includes the entire name of the higher body and only a generic term for
a meeting.
110 2 _ $a American Library Association. Conference
(106th : 1987 : San Francisco, Calif.)
Meetings of
many Ãå±±½ûµØbodies are indicated simply by adding a qualifier containing
sessional information (if available) and the date and place of the
meeting.
110 2 _ $a UN. General Assembly (62nd sess. : 2007-2008)
110 2 _ $a UN.
Committee on the Peaceful Uses of Outer Space. Scientific and Technical
Subcommittee. Action Team for Recommendation No. 1 (3rd : 2003 :
Vienna)
In UNBIS,
sometimes the name of a standing body may sound like a conference
(e.g., UNCTAD, the Ãå±±½ûµØConference on Trade and Development) but is
treated as a corporate body. Also, sometimes an association or
organization adopts the word ÊÞ´Ç°ù³Ü³¾»
or something similar as part of its name, e.g., the South Pacific Forum.
In
general, though, treat a standing body called «Conference
of Parties» as a conference. One exception has been «Conference of the Parties to the United
Nations Framework Convention on Climate Change»,
but this was probably a mistake. The problem is that once a pattern has
been established, it may be very difficult to remedy for technical
reasons: changing the tag number in the authority record (e.g., from
110 to 111)
does not generate the same change in the bib records, so
each bib record would have to have the old heading deleted and the
updated one attached. In the case of the Conference of the Parties to
the UNFCCC, there have been countless sessions of the main and all the
subsidiary bodies and as a result far too many headings to contemplate
making these changes; hopefully, when UNBIS is hosted on a more
advanced platform it will be easier to implement such revisions.
Other
irregular cases include visiting missions:
110
2 _ $a Ãå±±½ûµØVisiting
Mission to Tokelau, 1986
110 2 _ $a UN. Security Council Mission to the Great
Lakes Region, 2001
A
conference can also have subordinate bodies:
111
2 _ $a UN
International Symposium on Trade
Efficiency (1994 : Columbus, Ohio). Ministerial Segment. President
Names of conferences
The
name of a conference may not be clear. As usual, the title page of the
publication is the chief source of information but it may also appear
in the preface or within a paragraph of a Ãå±±½ûµØdocument. The formal name
of a conference may be found in its report or on
the conference website. If only the substantive part of the name is
known (i.e., the subject of the conference), that phrase should be
enclosed in quotes.
111
2 _ $a Conference
"Aligning Financial Supervisory Structure with Country Needs" (2003 :
Washington, D.C.)
111 2 _ $a ACE Conference "Adjustment of Agricultural
Policies of Central and Eastern
European Countries on the Way to the European Union" (1996 : Szirák,
Hungary)
111 2 _ $a Workshop "Better Integration of Radiation
Protection in Modern Society" (2001 : Villigen, Switzerland)
If
a
conference has both a specific name of its own and a more general name
as one of a series of conferences, establish the specific name and add
the general name as a cross-reference.
111
2 _ $a Colloque "Les
Nations Unies et le
développement" (1993 : Aix-en-Provence, France)
411 2 _ $a Rencontres internationales de l'Institut
d'études politiques d'Aix-en-Provence (1993 : Aix-en-Provence, France)
111 2 _ $a Colloque "Les Nations Unies et la
restauration de l'Etat" (1994 : Aix-en-Provence, France)
411 2 _ $a Rencontres internationales de l'Institut
d'études politiques d'Aix-en-Provence (1994 : Aix-en-Provence, France)
A
conference name may have a subtitle separated from the main title by a
colon. In UNBIS, there has been a tendency to use the same
punctuation for such names as used for the title of a
publication in field 245:
space-colon-space. No such rule is specified for conference names but,
for the sake of
consistency, it is probably best to follow this pattern.
111
2 _ $a International
Forum "New Discourses on a Peace Regime in Northeast Asia and Korea :
Contending Views and New Alternatives" (1996 : Seoul)
111 2 _ $a UNECE
Spring Seminar "Financing for Development in the ECE Region : Promoting
Growth in Low-income Transition Economies" (2005 : Geneva)
Proposed conferences
Add
«P°ù´Ç±è´Ç²õ±ð»å»
in parentheses after the name; any available information about the
proposed conference can be included in a 680 note.
Alternately,
if it is certain that the conference will take place but either the time or place have not yet been
set, add space marks to indicate the missing information.
However,
if
a meeting is one in a regular sequence of meetings that are always held
at the same interval and in the same location, it is permissible to
interpolate or «fill in the blanks».
For example, if the text refers to a future session of the General
Assembly, since it meets annually it is easy to determine that the 66th
session will be held from 2011-2012. The International Law
Commission always meets in Geneva, so that location may be added to the
new heading even if not specified in the text.
Sessional information
Sessional
information is very important in indexing Ãå±±½ûµØdocuments and is recorded
very precisely. Add sessional information as a qualifier following the
entry; include session number, date and location. Some meeting bodies,
such as ECOSOC, may divide a session into sections, each with a
different focus. If a session, or a specific segment of a session,
is resumed, that also is specified and generates a new heading.
110 2 _ $a UN. Economic and Social Council (2006,
coordination segment : Geneva)
110 2 _ $a UN. Economic and Social Council (2006,
substantive sess. : Geneva)
110 2 _ $a UN. Economic and Social Council (2006,
substantive sess., resumed : New York)
110 2 _ $a UNCTAD. Trade and Development Board (23rd
special sess., 3rd pt. : 2006 : Geneva)
Note:
«s±ð²õ²õ.»
(an UNBIS abbreviation) is used only if it appears on the document or
if it has been used consistently by the body in the past. Otherwise,
the entry is:
110
2 _ $a UN. Ad Hoc
Committee on Criminal
Accountability of United Nations Officials and Experts on Mission (2007
: New York)
One
must be
careful to ascertain whether the sessional information applies to the
main or to the subordinate body. Some subordinate bodies meet only as a
function of sessions of their parent bodies; others may have separately
numbered sessions.
For
example, the Working Group on the Use of Nuclear Power Sources in Outer
Space used to meet independently of its parent body:
110
2 _ $a UN.
Committee on the Peaceful Uses of Outer Space. Scientific and Technical
Subcommittee. Working Group on the Use of Nuclear Power Sources in
Outer Space (14th sess. : 1997 : Vienna)
[The
Scientific and Technical Subcommittee held its 34th sess. that year.]
But
at a certain point, the Working Group became tied to sessions of the
parent body:
110
2 _ $a UN.
Committee on the Peaceful Uses of Outer Space. Scientific and Technical
Subcommittee (44th sess. : 2007 : Vienna). Working Group on the Use of
Nuclear Power Sources in Outer Space
Dates
Normally
add only the year, but if there is a need to refer to two or more
unnumbered sessions of the body held within the same year in the same
location, include the exact dates in the form year-month-day.
110 2 _ $a UN.
ESCAP. Advisory Committee of Permanent Representatives and Other
Representatives Designated by Members of the Commission. Open-ended
Informal Working Group (2001 Jan. 17 : Bangkok)
110
2 _ $a UN.
ESCAP. Advisory Committee of Permanent Representatives and Other
Representatives Designated by Members of the Commission. Open-ended
Informal Working Group (2001 Apr. 11 : Bangkok)
Location
Do
not add
location information for the sessions of the General Assembly, Security
Council and Trusteeship Council (operation suspended 1994) since their
meetings are always held in New York. Add the location qualifier to
meetings of the Economic and Social Council since its meetings are held
alternately in New York and Geneva.
If
sessions of a conference, etc., were held in two locations, add both
names.
111
2 _ $a Uruguay Round
(1986-1993 : Punta del Este,
Uruguay and Geneva)
111 2 _ $a Ãå±±½ûµØInternational Training Course on Remote
Sensing Education for Educators (13th : 2003 : Stockholm and Kiruna,
Sweden)
Note:
in years when the Economic and Social Council meets in Geneva, it will
also hold some meetings in New York. Thus, general headings for the body
will include both locations, while specific segments will be tied to
one locale.
But
110
2 _ $a UN. Economic
and Social Council (2007,
high-level segment : Geneva)
If
sessions of a conference, etc., were held in three or more locations,
add the first-named place followed by «e³Ù³¦.».
111
2 _ $a Seminar on
Asian Experience in Development
Planning (1986 : Beijing, etc.)
111 2 _ $a Global Consultations on International
Protection (2000-2002 : Geneva, etc.)
111 2 _ $a Joint
ECE Timber Committee/FAO European Forestry Commission Technical
Excursion to the Federal Republic of Germany (2002 : Berlin, etc.)
Maintained
by the Department of Public Information (DPI), Dag Hammarskjöld
Library. Comments as well as suggestions for further
additions/enhancements may be directed to the Dag Hammarskjöld
Library.
© United Nations 2007-2009. All rights reserved.
Last
updated: 20 August 2009
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